Creating a Curated Folder that Contains Content from Different Content Systems

Creating a Curated Folder that Contains Content from Different Content Systems

Question

Our organization leverages multiple BI & Analytics platforms. In addition to these, content from Sharepoint Online is also surfaced through Digital Hive. Is there a way to create a single folder that combines content from these different content systems? 

Answer

Digital Hive allows content administrators to create curated folders that can combine different types of assets that are located in disparate content systems. Creating a curated folder makes it easier for users to located similar content without having to browse or search across different systems. For example, to make life easier for the Marketing users, a curated folder called Leads & Campaigns is created in Digital Hive for all related content.






When a Marketing user drills into the folder, the related content from multiple systems is displayed for them.



The end user did not have to browse to three different folder structures, or search multiple times using different search criteria. They simply open a folder and the Leads & Campaigns content is displayed in a single consolidated view.

It is suggested that a specific folder be created where the curated folders can be saved. This creates a more intuitive folder structure and co-locates the curated folders.

In the following example, a folder called Curated Folders was previously created. 

To create a curated folder:
  1. Log into Digital Hive as an administrator
  2. Click on the user avatar and select Explore Content
  3. Navigate to the Curated Folders folder
  4. Using the  icon, select 
  5. Provide a folder name, in this example Marketing Content
  6. Press CREATE FOLDER
  7. Drill into the newly created Marketing Content folder
  8. In this example, two more folders are created for Leads & Campaigns and for Website Analytics
  9. Drill into the Leads & Campaigns folder
  10. Looking at the left-hand panel you'll be able to see the newly created folders and all of the folders from the various content systems
  11. Browse to an object that needs to be included in the Leads & Campaigns curated folder (this could either be through browsing or by using the search box)

  12. Hover over the object and select the  icon
  13. From the new list of options, select 
  14. If search was used to locate the object, exit the search results by pressing the red X

  15. Using the left-hand panel, navigate to the Leads & Campaigns folder

  16. Right click in the content window (where the Nothing to see here message is displayed)
  17. Select  from the menu to add a shortcut to the original content
  18. Repeat steps 11-17 for all other curated content that is required for the Leads & Campaigns folder
The end result will be a folder that contains curated content from different content systems.


With the Leads & Campaigns curated folder defined, it is now browsable by other users, or can be used as the default view for a Content Lane, File Explorer widget, or even as a default view on a Catalog Page.

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